DRAFT MINUTES OF THE BULFORD PARISH COUNCIL MEETING
MONDAY 8TH OCTOBER 2018
Present: Cllrs: J Clark (Chairman) D Morrison (Vice Chairman), G J Jenkins, S Turner,
M Ibbotson
In attendance: Parish Clerk, Cllr J Smale
Apologies: Cllrs: T McMullan, B Alsop
COUNCIL IN INFORMAL SESSION
- Members of the public attended the meeting to say they were disappointed in the Parish Council’s decision to level the BMX Track at Nine Mile River as they have cleared the track area of stones, cut back the overgrown grass and cleared the weeds to make the BMX track safer for their children to use. The Clerk made recommendations in line with Council’s Insurance Policy. After discussion Council agreed that the group would continue to maintain the area and act as a primary point of contact for the upkeep of the BMX track and immediate surrounding area.
- Two members of the public attended the meeting to raise concerns about the safety of trees on MOD land. After discussion Cllr Smale agreed to speak with the Garrison Commander and the Parish Clerk was actioned to report the issues to Land Mark.
- Cllr John Smale reported on the following:
a. The next Area Board takes place on 22nd November 2018 at Amesbury Library.
b. He is waiting for a response from Cllr Wayman regarding the maintenance of the Bulford to Amesbury Footpath.
c. With regards to the Boundary Review, Bulford and Bulford Camp will join West Amesbury due to its location to Countess Roundabout. |
ACTION
Cllr J Smale
Parish Clerk
|
COUNCIL IN INFORMAL SESSION
4. APPROVAL OF THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 10TH SEPTEMBER 2018
It was Resolved to approve the Minutes as a true record.
5. MATTERS ARISING FROM THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 10TH SEPTEMBER 2018
a. The Parish Clerk confirmed that the bench repair at Nine Mile River is complete.
b. Cllr Morrison confirmed that he reported the speeding issues on Milston Road, raised at the September meeting, at the recent Neighbourhood Tasking Group (NTG). This matter will be raised with the local Community Speedwatch.
c. The Clerk reported that the village hall gutters have been cleared.
6. TO RECEIVE MEMBER’S DECLARATIONS OF INTEREST - None
7. CO-OPTION OF A NEW COUNCILLOR – None
8. CHAIRMAN’S REPORT – The Chairman reported on the following:
a. Grant funding of £1,200, for the defibrillator, has been received from the Area Board.
b. At the recent Area Board meeting discussion took place on the lack of response, from Wiltshire Council Highways, to requests for information on the maintenance of the Bulford to Amesbury Footpath.
c. The deadline for submitting the precept request form to Wiltshire Council is 25th January 2019. The Clerk was actioned to include, as an agenda item at the next meeting, projects to be included the budget for F/Y 2019/20.
d. The Chairman reported that Cllr Lisa Jayne-Johnson has recently resigned from the Parish Council.
9. CLERK’S REPORT ON FINANCE AND CORRESPONDENCE
a. The Clerk was unable to report a bank reconciliation as the latest bank statement has not been received. The Clerk confirmed that Council is operating within budget.
b. The Clerk reported that she has made routine or otherwise approved payments as published in the Appendix to the agenda for the meeting and as detailed below.
Gavin Jones Ltd Maintenance - £785.20
Mr P Foley Parish Expenses - £63.17
Mrs N Grove Parish Expenses - £52.14
Mrs J Clark Parish Expenses - £18.00
Came & Company Insurance Premium £1,763.51
Mr A Stevens Caretaker Cover - £35.00
PKF Littlejohn LLP Audit £360.00
Mr P Sheppard Builder £435.00
Water2business 260.00
c. The Clerk table the following correspondence:
1. Information on the Parish Emergency Assistance Scheme 2018 (PEAS). After discussion the Clerk was advised that no further action is required.
2. Email received from Cemetery Development Services regarding Environment Agency Guild lines and statutory requirements for the assessment of risk of ground water flooding at cemeteries. The Clerk was advised that no further action is required.
3. Completion letter and Notice of Conclusion of Audit received from PKF Littlejohn (External Auditor).
4. Cllr Jenkins reported the defibrillator has now been delivered and he is arranging a survey for siting and electrical installation.
10. STANDING AGENDA ITEMS
a. Planning applications called in by a Member of Council – None.
b. Village Hall Procedures and Administration – The Clerk reported the following:
1. Ongoing problems with the repair to the Sanifo. This matter is ongoing.
2. A quote has been requested from Mr Paul Sheppard (Builder) to replace broken floor tiles at the village hall.
3. Cllr Morrison reported that the annual PAT Testing has taken place at the Village Hall.
11. OTHER AGENDA ITEMS
a. Annual RoSPA Report – Cllr Morrison provided an update of the latest RoSPA report. After discussion the Clerk was actioned to purchase a new litter bin for Nine Mile River and to request a quote from Paul Sheppard (Builder) for the removal of the existing litter bin and fitting of a new one. In addition, the Clerk was action to include, as an agenda item at the next meeting, a review of the RoSPA report on the play equipment at the recreation ground.
b. Tree works – Due to the absence of Cllr McMullan this item is deferred to the next meeting.
12. Reports by Councillors having Special Responsibilities including Representation on other bodies
a. Parks, Cemetery and Allotments – Cllr Morrison reported that a repair is needed to the cemetery tap pipework. The Clerk was action to book the repair.
b. Highways – Cllr Jenkins reported the following:
1. The SID has been fitted at Churchill Avenue.
2. The core of the village is reasonable clear of litter. There is an issue of littering at the end of Crescent Road.
3. Council is still to receive a response from Wiltshire Council to a letter that raised a number of concerns about the proposed new road layout and roundabouts.
4. The Clerk was actioned to write to Wiltshire Council to report a recurring problem of an overgrown hedge causing obstruction to the pavement.
c. Parish Steward Liaison - Cllr Turner reported that the Parish Steward has not attended this month due to a change to the scheduled site visit dates.
d. Town & County Planning – Cllr Jenkins reported on the following application:
1. 118/08303/FUL – Double Hedges Crossroads. Portable water booster pumping station required as part of the wider scheme to provide a new water supply main to the new Ministry of Defence (MOD Service Family Accommodation. (SFA) development and to provide resilience to the MOD’s existing water supply to the Bulford Garrison – No objection.
e. Rights of Way – Nothing to report.
f. Village Maintenance Contract – Nothing to report.
g. Bulford Events Committee – Nothing to report.
h. Area Boards (representation on “Other Body”) – Nothing to report.
i. Young People’s Recreational Facilities (The Caretaker to report through the Clerk) – Nothing to report.
J. Police Liaison – Nothing to report.
K. Supervision of Parish Accounts – Cllr Clark confirmed that the accounts have been reviewed and that all is in order.
13. DATE OF THE NEXT MEETING Monday 12th November 2018
N. A. Grove Date 15th October 2018
Clerk to the Council
Approve by Council as a truce record
………………………………………………………. Date………………………..
Chairman Bulford Parish Council |
Parish Clerk
Parish Clerk
Cllr McMullan
Parish Clerk |
