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MINUTES OF THE BULFORD PARISH COUNCIL MEETING
MONDAY 8TH JULY 2019
Present: Cllrs: D Morrison (Vice Chairman), G J Jenkins, M Ibbotson, S Turner
In attendance: Parish Clerk, Lt Col Nick Turner, Wiltshire Councillor J Smale
Apologies: Cllrs: J Clark (Chairman), B Alsop, S Shayler

The Vice Chairman presided over the meeting in the absence of the Chairman

COUNCIL IN INFORMAL SESSION

  1. Lt Col Nick Turner reported on the following:
    1. The rebasing programme is moving on with the 225 houses at Plumber estate complete and handed over.

2. Wiltshire Councillor John Smale advised that the next Area Board takes place on Thursday, 18th July, 2019 at 6.00 pm at Durrington Village Hall.

ACTION

 

 

 

 

 

 

 

COUNCIL IN FORMAL SESSION

3. APPROVAL OF THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 10TH JUNE 2019
a. It was Resolved to approve the Minutes as a true record.
4. MATTERS ARISING FROM THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 10TH JUNE 2019 - None
5. TO RECEIVE MEMBER’S DECLARATIONS OF INTEREST - None
6. CO-OPTION OF A NEW COUNCILLOR - None
7. CHAIRMAN’S REPORT - The Vice Chairman reported on the following:
a. The grass is very overgrown at the bottom of Telegraph Hill in Amesbury. The Clerk was actioned to look into the matter.
b. A reminder that the meeting date in August was rescheduled to take place on the 5th August 2019 at 7.30pm.
c. A request will be submitted to the CATG by Cllr Jenkins at their next meeting for additional road signs on Bulford Droveway as follows:
1. Sign advising of a left-hand blind bend.
2. Sign advising to be aware of horses.
8. CLERK’S REPORT ON FINANCE AND CORRESPONDENCE 
a. The Clerk was unable to reported a bank reconciliation figure as the bank statement had not been received. The Clerk reported that Council is operating within budget.
b. The Clerk reported that she has made routine or otherwise approved payments as published in the Appendix to the agenda for the meeting and as detailed below:
Gavin Jones Ltd Maintenance - £808.74
Mr A Stevens - £170.50
Mrs N Grove Parish Expenses - £185.75
Opus Energy - £52.27
CNG - £55.82
9. STANDING AGENDA ITEMS
a. Planning applications called in by a Member of Council – None.
b. Village Hall Procedures and Administration – Nothing to report.
10. OTHER AGENDA ITEMS

a. S106 fund application – After discussion, Wiltshire Councillor John Smale agreed to look into the matter of Wiltshire Council’s rejection of an application to allocate Section 106 Funds of £1,726.00 for the purchase of 3 replacement litter bins on Wiltshire Council Highways.

11. Reports by Councillors having Special Responsibilities including Representation on other bodies
a. Parks, Cemetery and Allotments – Nothing to report.
b. Highways – Cllr Jenkins reported the following:
1. The SID has been located at the bottom of Milston Road.
2. With the rejection of the S106 funding, consideration needs to be given to how many litter bins the Parish Council can afford to replace this year.
c. Town & County Planning – Cllr Jenkins reported on the following:
1. Variation of Planning Permission 14/04006/FUL (Erection of 227 dwellings to provide Service Families Accommodation) (as amended by planning permission 19/01910/VAR) in order to allow the phased occupation of the development and to secure a revised timetable for delivery of some off-site highway works.
Comment: Bulford Parish Council has not been given the opportunity under normal consultation to comment on either the detail or intended programme for the introduction of road improvements in Bulford Road and Junctions 15 and 16. We have particular safety concerns as regards pedestrian crossings which have not been addressed to our satisfaction. We have the following individual comments for the changes to the particular conditions of this planning application:
Condition 27 of planning permission 19/01910/VAR states:
Prior to the first occupation of the 151st dwelling on the site, a survey shall be undertaken by the developer to assess the crossing pattern of pedestrians and cyclists on Bulford Road between the Canadian Estate area and the site access. The form of survey to be used shall first have been submitted to and approved in writing by the Local Planning Authority. As informed by the results of the approved survey, the crossing facilities, comprising either a single controlled or up to two uncontrolled crossings on Bulford Road, together with local traffic calming facilities as appropriate to the design of the crossing(s), as well as any requisite modifications to the existing highway facilities and furniture, shall be provided prior to the occupation of the 200th dwelling, at locations agreed in writing by the Local Planning Authority. The design and layout of such crossing facilities shall have been submitted to and agreed in writing by the Local Planning Authority prior to its installation.”
There will be insufficient time between the occupation of the 151st and 200th dwelling to undertake the survey, report the results, design the scheme, submit for approval, tender the contract and construct the required details. The Applicant’s proposal is that the surveys will be completed by the end of September 2019, (at 150 occupation) discussions on design and technical approvals can follow, with an obligation to have completed the crossing facilities by September 2020. As such, we propose the wording of Condition 27 to read:
“Before the first of October 2019, a survey shall be undertaken by the developer to assess the crossing pattern of pedestrians and cyclists on Bulford Road between the Canadian Estate area and the site access. The form of survey to be used shall first have been submitted to and approved in writing by the Local Planning Authority. As informed by the results of the approved survey, the crossing facilities, comprising either a single controlled or up to two uncontrolled crossings on Bulford Road, together with local traffic calming facilities as appropriate to the design of the crossing(s), as well as any requisite modifications to the existing highway facilities and furniture, shall be provided prior to 30th September 2020, at locations agreed in writing by the Local Planning Authority. The design and layout of such crossing facilities shall have been submitted to and agreed in writing by the Local Planning Authority prior to its installation.”Comment: This is an essential safety survey and should not be delayed. Occupants from the estate will be crossing Bulford Road to take their children to local schools and playgroups from early September. Bulford Parish Council does not support

this variation.
S.106 Deed of Variation
In addition to the requested amendments above, a Deed of Variation is also to be submitted to vary the associated Master S106 Agreement. Paragraph 1.1 of the First Schedule to the S106 requires the following: “Not to occupy more than 150 Dwellings pursuant to the Bulford Planning Permission until the Bulford Highway Works have been completed to the Council’s reasonable satisfaction PROVIDED THAT the Council will acting reasonably consider any written request by the Owner to allow Occupation of more than 150 of the Bulford Dwellings to take place without the Bulford Highway Works first having been so completed on condition that such written request states the reason for the delay which shall be beyond the Owner’s reasonable control and sets out the proposed timescale for such works being completed”.
To clarify “Bulford Highway Works” means Junction 13D Improvement Works, the Junction 15 Improvement Works and the Junction 16 Improvement Works. The Deed of Variation will be submitted to reflect the requested change to allow the Applicant to occupy more than 150 dwellings prior to the completion of the Bulford Highway works. This variation is requested due to a delayed start to the construction programme due to delays to technical approvals, planning and legal process with Wiltshire Council. The Bulford Highway Works are due to be completed by the Applicant by September 2019, subject to the works proceeding as per the currently approved programme that commenced on the 3rd of June. The programme is for Junction 16 (the double roundabout), start 3rd June, complete mid-July, once complete the on-site highway works move to Junction 15 (the Rose & Crown) from mid-July with the aim to complete in mid-August.
Comment: Bulford Parish Council does not support this variation. If these are considered necessary road improvements then it follows that any delay, whilst allowing occupation of the SFA, cannot be deemed acceptable. We already find ourselves in the situation that the road works taking place at junction 16 have increased the level of risk to pedestrians in the short term, and this situation does not improve on the completion of the junction. It is our view that the level of pedestrian crossing availability opposite recognised footpaths has been significantly reduced by the introduction of the double roundabout and this must be addressed. Whether or not traffic flow will be improved only time will tell, but this should not be a trade off against the increased level of pedestrian risk due to inadequate safe crossing points. This situation is also the case at junction 15.
As discussed at the January 28th 2019 meeting, the Applicant requests Wiltshire Council agree to delete from the obligation the requirement to carry out the works to Junction 13D at Solstice Park as other highway works are likely to supersede this requirement due to other proposed developments (A 393 and Boscombe Down).
Comment: No objection to the change request for Junction 13D.

Paragraph 2.2 of the First Schedule to the S106 is also proposed to be varied. This paragraph currently requires the following:
“Not to Occupy more than 130 Dwellings pursuant to the Bulford Planning Permission until the Bulford Sustainable Transport Works have been completed to the Council’s reasonable satisfaction PROVIDED THAT the Council will acting reasonably consider any written request by the Owner to allow Occupation of more than 130 of the Bulford Dwellings to take place without the Bulford Sustainable Transport Works first having been so completed on condition that such written request states the reason for the delay which shall be beyond the Owner’s reasonable control and also sets out the proposed timescale for such works being completed.”
To clarify “Bulford Sustainable Transport Works” means the Bulford Road Improvement Works, the Bulford Footway Improvement Works, the Bulford Gate

Improvement Works and the Marlborough Road Improvement Works.
Comment:  Bulford Parish Council does not support this variation for similar reasons to that given to Condition 27.  
d. Parish Steward Liaison – Cllr Turner reported that overgrown ivy has been removed from the bus shelter.
e. Rights of Way – Nothing to report.
f. Village Maintenance Contract – Nothing to report.
g. Area Boards (representation on “Other Body”) – Nothing to report.
h. Young People’s Recreational Facilities (The Caretaker to report through the Clerk) – Nothing to report.
i. Police Liaison – The next NTG will take place on 29th August 2019.
j. Supervision of Parish Accounts – Nothing to report.
12. DATE OF THE NEXT MEETING                                              Monday 5th August 2019

 

N. A. Grove                                                                          Date:  16th July 2019
Clerk to the Council

Approve by Council as a true record

 

……………………………………………………….                                  Date……………………….

Chairman Bulford Parish Council

 

 

 

 

 

Parish Clerk

 

 

 

 

 

 

 

 

 

 

Cllr J Smale

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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