DRAFT MINUTES OF THE BULFORD PARISH COUNCIL MEETING
MONDAY 12 OCTOBER 2020

Present: Cllrs: D Morrison (Chairman), S Turner, M Ibbotson, B Alsop, S Shayler
In attendance: Parish Clerk, Lt Col N H Turner (Garrison Engagement Officer), Wiltshire Councillor J Smale
Apologies: Cllr G J Jenkins (Vice Chairman)

Note:
Bulford Parish Councillors and the Parish Clerk continue to work remotely from home.
The Parish Clerk can be contacted by telephone 07598 351537 or by email at any time. parishclerk@bulfordparishcouncil.org

COUNCIL IN INFORMAL SESSION

• Lt Col Nick Turner reported the following:

a. With the increase of more people traveling, walking and going for picnics there has been an increase in littering and anti-social behaviour recenlty.
b. There has been an increase in speeding vehicles on Bulford Road.
c. A Heritage Trail is to be developed by Lovells. A ‘soft’ launch is planned in November this year, with a larger launch expected next year.
2.    Wiltshire Councillor John Smale reported the following:
a. The government proposals to reform the planning system are under current consultation.
b. Most Town and Parish Council meetings are currently taking place online.

COUNCIL IN FORMAL SESSION

• 3. APPROVAL OF THE MINUTES OF THE BULFORD PARISH COUNCIL TRANSITIONAL MEETING OF MONDAY 8 JUNE 2020

It was Resolved to approve the minutes as a true record.

• 4. APPROVAL OF THE MINUTES OF THE BULFORD PARISH COUNCIL ANNUAL MEETING OF MONDAY 8 JUNE 2020

It was Resolved to approve the minutes as a true record.

• 5. MATTERS ARISING FROM THE MINUTES OF THE BULFORD PARISH COUNCIL MEETINGS OF MONDAY 8 JUNE 2020

None

• 6. APPROVAL OF THE BULFORD PARISH COUNCIL REPORTS FOR JULY, AUGUST AND SEPTEMBER 2020

It was Resolved to approve the reports as a true record.

• 7. MATTERS ARISING FROM THE BULFORD PARISH COUNCIL REPORTS FOR JULY, AUGUST AND SEPTEMBER 2020

None

• 8. TO RECEIVE MEMBER’S DECLARATIONS OF INTEREST - None
• 9. CO-OPTION OF A NEW COUNCILLOR - None
• 10. CHAIRMAN’S REPORT - The Chairman reported the following:
• a. Cllr Jackie Clark has resigned from the Parish Council. Council sent thanks to Jackie for her valued time and contribution to the Parish Council and wished her well for the future.
• b. Wiltshire Council Service Request 6100565 – report of tree roots causing damage to a property of Salisbury Road. This matter is ongoing.
• c. Wiltshire Council Service Request 6100410 - report of dangerous tree on the highway at Swattons Close. This matter is ongoing.
• d. Quotes for a replacement bench on Water Street. This matter is ongoing.
• e. Quotes for village hall replacement doors. This matter is ongoing.
• f. Cllr Morrison reported that he has witnessed many cyclists travelling on Salisbury Road
• rather than use the Bulford to Amesbury cycle/footpath. After discussion Council agreed to write a letter to Wiltshire Council Highways with a request for a directional signpost identifying the cycle/footpath.
• g. Cllr Morrison reported poor signage at the roundabout at Orchard End.
• 11. CLERK’S REPORT ON FINANCE AND CORRESPONDENCE
• The Clerk reported a bank reconciliation figure of £59,617.49 on 30 September 2020 and confirmed that Council is operating within budget.
• The Clerk reported that she would make routine or otherwise approved payments as published in the Appendix to the Agenda for the meeting and as detailed below.

Gavin Jones Ltd - Grounds Maintenance - £808.74
Gavin jones Ltd - Tree works - £1,671.00
Teeandee Productions Website - £120.00
Updates March - August 2020
Royal British Legion – Poppy Wreath - £21.00
Parish Clerk Expenses - £21.47
Caretaker Expenses - £40.21
Opus Energy - £62.25
12. STANDING AGENDA ITEMS
a.  Planning applications called in by a Member of Council - None
b. Village Hall Procedures and Administration – The Parish Clerk reported the following:
1. Cllr Jenkins has produced a Risk Assessment for use of the toilet facilities at the Village Hall. This is for the specific use of the Bulford Working Men’s Football Team.
2. Late cancellation fees are due as the result of the cancellation of two football matches. Council agreed to waive the late cancellation fees for the time being.
13. OTHER AGENDA ITEMS 
a.  Parish Council Meetings - Bulford Parish Councillors and the Parish Clerk have continued to work remotely from home during COVID-19. The Parish Clerk has produced monthly reports and monthly statement of payments, which are published on the Parish Council website. After discussion Council decided to hold bimonthly meetings, except for December 2020, when items for the budget for 2020/21 will be considered, and January 2021 when the annual draft budget for 2020/21 will be approved.
14. REPORTS BY COUNCILLORS HAVEING SPECIAL RESPONSIBILITES INCLUDING REPRESENTATION ON OTHER BODIES
a. Parks, cemeteries and allotments – Cllr Morrison reported on the following:
1.  It has not been possible for the MOD to arrange for the provision of a bugler for the Remembrance Day Service this year.
2. One allotment has recently been handed over and re allocated.
3. Cllr Jenkins has produced a Risk Assessment for the use of the Cemetery venue with Remembrance Sunday in mind.
b. Highways – Cllr Jenkins sent in the following report:
1.  The SID is at the top of Milston Road.
c. Town & Country Panning – Cllr Jenkins reported the following:
1. Application Ref: 20/03485/FUL – Proposed redevelopment of site with a new hotel (Use Class C1). Location: Treetops, Amesbury Road, Bulford, SP4 9NU.  Revised response. Bulford Parish Council are generally supportive of this application but have some areas of concern which need to be addressed before we could offer our full support.
We also reserve the right to request that this application be called in by our County Councillor if these concerns are not satisfactorily addressed. The areas for concern are as follows:

• Height of construction – Revised Comment: Bulford Parish Council confirms that the height has been shown to meet the planning design parameters.
• Increased demand on the foul drainage supply – Revised Comment: Bulford Parish Council is content that the water supply issues have been addressed. However, no information has been received on the foul drainage plan. It is understood that the DIO have not agreed for connection to take place to the MoD foul drainage system. Please supply the foul drainage plan.
• Confirmation that plans are in place to carry out appropriate Road Safety Audits (RSA) and if necessary, introduce traffic calming. Revised Comment: Bulford Parish Council welcome a Road Safety Audit and are content to proceed on that basis on the understanding that the findings will be fully implemented at the cost of the applicant.
• d. Parish Steward Liaison - Cllr Turner reported that the parish drains have recently been pumped and that the Parish Steward will cut back vegetation on footpaths and perform general maintenance duties.
• e. Rights of Way - Nothing to report
• f. Village Maintenance Contract - Nothing to report
• g. Area Boards (representation on “other body”) – Nothing to report
• h. Young peoples Recreational Facilities. (The Caretaker to report through the Clerk) - Nothing to report.
• i. Supervision of Parish Accounts - Nothing to report

15.     DATE OF THE NEXT MEETING                           Monday 14 December 2020
THE DATE OF THE NEXT MEETING MAY CHANGE DUE TO COVID RESPONSE
N. A. Grove                                                                   Date: 14 October 2020
Clerk to the Council
Approved by Council as a true record

……………………………………………………….                                  Date………………………
Chairman of Bulford Parish Council