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DRAFT
MINUTES OF THE BULFORD PARISH COUNCIL MEETING
MONDAY 11TH DECEMBER 2017

Present:  Cllrs: J Clark (Chairman), D Morrison (Vice Chairman), G, Jenkins, Lisa-Jayne Johnson, M Ibbotson, Bruce Chilvers, B Alsop, T McMullan
In attendance: Parish Clerk, Cllr J Smale, Mr S Turner
Apologies for absence: None
Absent without Apology: None


COUNCIL IN FORMAL SESSION

  1. The Chairman welcomed Lieutenant Colonel JB Balls, MBE, Commander Tidworth, Netheravon and Bulford Garrison and Mr Michael Russel from the Army Basing Programme (ABP). Lt Col Balls briefed Council on his responsibilities as the newly appointed Garrison Commander and gave an update on the Military Civilian Integration Partnership (MCIP) which will bring together military and public services for economic and social benefits for Wiltshire.
  2. Cllr John Smale reported on the following:
  1. The next Area Board takes place on 18th January 2018 at Antrobus House in Amesbury.
  2. The issue of parked vehicles on the grassed area of St Leonards Close has been reported.


COUNCIL IN FORMAL SESSION


92. APPROVAL OF THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 13TH NOVEMBER 2017
It was Resolved to approve the Minutes as a true record.
93. MATTERS ARISING FROM THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 13TH NOVEMBER 2017
a. Item 83, a – A quote required from Mr Paul Sheppard for the fitting of a new litter bin. See item 100, i, 2.
b. Item 73, c - Business case for the maintenance programme for the playground. This matter is ongoing.
c. Item 79, b – The matter of the supply and fitting of double wooden doors at the village hall is ongoing. See item 98, b, 3.
d. Item 86, a - The matter of litter management along the Solstice path route is ongoing. See item 98, b, 3.
e. Item 90, a – The matter of omissions and incorrect information having been recorded on the Roll of Honour at St Leonards Church Bulford is ongoing. In addition, the matter of the cleaning of the war graves at the cemetery is also ongoing.
94. TO RECEIVE MEMBER’S DECLARATIONS OF INTEREST - None
95. CO-OPTION OF A NEW COUNCILLOR – Mr Steven Turner, a resident of the Parish, was co-opted as a member of the Parish Council.
96. CHAIRMAN’S REPORT
a. The Chairman reminded all PC members to provide the Parish Clerk with information for proposed new projects, plus costs, for the budget for F/Y 2018/19.
b. Bulford Parish Council has been awarded a grant of £5,000 towards the cost of the refurbishment of the playground equipment from Amesbury Area Board.
c. The first letters will be sent out to owners of land on either side of the Nine Mile River explaining the process and approach for managing the flood risks in the area.
97. CLERK’S REPORT ON FINANCE AND CORRESPONDENCE.
a. The Clerk reported a bank reconciliation figure of £71,598.75 and confirmed that Council is operating within budget.
b. The Clerk reported that she had made routine or otherwise approved payments as published in the Appendix to the agenda for the meeting and as detailed below.
Salaries – £1,840.80
Parish Expenses Mrs N Grove - £66.85
Mr A Stephens (Caretaker cover) - £87.50
Gavin Jones Maintenance - £873.03
Walker Fire Ltd -  £214.63
SGS Heating & Electrical Ltd - £150.00
Mouland Plumbing & Drainage Services - £315.00
HMRC - £781.63
Contract Natural Gas - £28.91
c. The Clerk tabled correspondence received. Further details are available from the Clerk on request.
98. STANDING AGENDA ITEMS
a. Planning applications called in by a Member of Council – None.
b. Village Hall procedures and administration –
1. The Clerk tabled a quote of £45.00 received from Mr P Foley to clear the gutters. This was approved. The Clerk was actioned to make the arrangement.
2. The Clerk tabled a quote of £75.00 received from Mr P Foley for the removal and disposal of x 6 goalposts. This was approved. The Clerk was actioned to make the arrangement.
3. The Clerk tabled a quote of £100.00 received from Mr P Sheppard to stain the replacement double doors. This was approved.
99. OTHER AGENDA ITEMS
a. Litter Management of the Bulford to Amesbury Footpath – Council Resolved to stand by the original request received from Wiltshire Council to undertake the litter picking of the path and not to take on the bin emptying as has recently been requested. In addition, it was Resolved to pay the Caretaker, Mr P Foley £30.00 per month to litter pick the path each week, from the Bulford end steps, to the top of the rise. The Clerk was action to correspond with Wiltshire Council explaining the current position.
b. BAC’s payment approval - It was Resolved to approve a BAC’s payment of £310.00 to Broxap Ltd for the purchase of a replacement litter bin at the recreation ground.
c. Budget Meeting 2018/19 – It was Resolved to hold the budget meeting for F/Y 2018/19 on Tuesday 9th January 2018 at 7:00 pm.
100. REPORTS BY COUNCILLORS HAVING SPECIAL RESPONSIBILITIES INCLUDING REPRESENTATION ON OTHER BODIES
a. Parks, Cemetery and Allotments – Cllr Morrison reported that the annual allotment meeting will take place on Monday 8th January 2018 at 6.30 pm.
b. Highways – Cllr Jenkins reported that the SID will be deployed on the approach road from Durrington.
1. SID Deployment – The SID will be fitted on the Droveway.
c. Parish Steward – Nothing to report.
d. Town & County Planning – Cllr Jenkins reported on the following:
1. 17/11033/FUL, Nelson Close, Bulford. Smooth Rendered External Insulation. (Not ideal solution aesthetically).  No objection.
2. 17/11177/FUL, North of Bulford Droveway. Bunds around vehicle wash-down. No Objection.
3. 17/11344/FUL, Ward Barracks. Extension to Technical Building. No Objection.
4. Spatial Planning – At a recent consultation on the Swindon and Wiltshire Joint Spatial Framework a discussion took place on the intention to redraw the area boundaries with regards to planning; Bulford will remain in the Southern Area. The issue of infrastructure levels post the introduction of the new service families accommodation was raised this matter is ongoing.
Wiltshire Council is seeking responses to the proposed Local Plan. A response will be sent within the response period.
e. Rights of Way – Nothing to report.
f. Village Maintenance Contract – Cllr Morrison reported that the overgrown shrubbery by the litter bin at Nine Mile River has been dealt. The Clerk was actioned to instruct Gavin Jones to remove a corrugated sheet left in the area.
g. Bulford Events Committee –  Nothing to report.
h. Area Boards (representation on “Other Body”) – Nothing to report.
i. Young People’s Recreational Facilities (The Caretaker to report through the Clerk) –
1. The Clerk tabled a quote for £425.00 received from Mr P Sheppard for the repair of the bench at Nine Mile River. The Clerk was actioned to include this in the budget for F/Y 2018/19
2. The Clerk tabled a quote of £380.00 received from Mr P Sheppard to remove and dispose of a litter bin in the recreation ground. In addition, to fit a new base and new litter bin. This was approved. The Clerk was actioned to make the arrangements.
j. Police Liaison – Cllr Morrison reported that he had attended the recent Neighbourhood Tasking Group (NTG), where he raised concerns about the growing service family population and the associated impact on policing in the area. After discussion the Chairman undertook to write to Lt Col JB Balls to establish if the military will be providing any additional military police resources. In addition, the Chairman will raise this issue at the next Area Board.
k. Supervision of Parish Accounts – Cllr Ibbotson reported that the annual accounts have been inspected and that they are in order.
100. DATE OF THE NEXT MEETING – Monday 8th January 2017.

 

N. A. Grove                                                                          Date: 14th December 2017 
Clerk to the Council

 

Approve by Council as a true record

 

……………………………………………………….                                  Date………………………..
Chairman Bulford Parish Council

 

 

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