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MINUTES OF THE BULFORD PARISH COUNCIL MEETING
MONDAY 10TH DECEMBER 2018
Present:  Cllrs: J Clark (Chairman), D Morrison (Vice Chairman), G J Jenkins, S Turner, M Ibbotson, B Alsop
In attendance: Parish Clerk, Cllr J Smale
Apologies: None

COUNCIL IN INFORMAL SESSION

  1. Cllr John Smale reported on the following:
  1. The next Area Board takes place on 17th January 2018 at the Stonehenge Visitor Centre.

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COUNCIL IN FORMAL SESSION

2. APPROVAL OF THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 12TH NOVEMBER 2018
It was Resolved to approve the Minutes as a true record.
3. MATTERS ARISING FROM THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 12TH NOVEMBER 2018  
a. The Clerk confirmed that the broken glass and litter has been removed from the BMX seating area at Nine Mile River.
b. The Parish Clerk reported that there has been no formal response from Cllr Baroness Scott to Council’s letter expressing the Parish concerns on the lack of formal consultation for the installation of two roundabouts in the village. The Clerk was actioned to follow this up with Claire Perry MP.
4. TO RECEIVE MEMBER’S DECLARATIONS OF INTEREST - None
5. CO-OPTION OF A NEW COUNCILLOR – None
6. CHAIRMAN’S REPORT – The Chairman reported that the Parish Council has vacancies for members of the public to become a Parish Councillor. If anyone reading this would like to get involved in making decisions about the local community and local issues please contact the Parish Clerk.
7. CLERK’S REPORT ON FINANCE AND CORRESPONDENCE 
a. The Clerk reported a bank reconciliation figure of £51,119.77 and confirmed that Council is operating within budget.
b. The Clerk reported that she has made routine or otherwise approved payments as published in the Appendix to the agenda for the meeting and as detailed below.
Gavin Jones Ltd Maintenance - £889.34
HMRC - £811.08
Walker Fire (UK) Ltd - £114.16
Meeting Points Magazine Subscription - £100.00
Mr A Stevens Caretaker Cover - £87.50
Mr T Thornley Website Management - £60.00
Hills Waste Solutions - £174.60
Mobile Telephone Contracts - £20.00
Mrs N Grove Parish Expenses - £45.56
Mrs J Clark Parish Expenses - £38.75
8. STANDING AGENDA ITEMS
a. Planning applications called in by a Member of Council – None.
b. Village Hall Procedures and Administration – The Clerk reported the following:
1. The Saniflo repair has been instructed.
2. The Electrical Inspection of the Village Hall has been instructed.

a. Tree Survey and Schedule of Works – The Chairman tabled a schedule of works required to trees on Parish Land as identified in the latest tree survey. The total cost for the works comes to £20,241.19. Council Resolved to proceed with the ‘Priority 1’ works costing £4,515.11. The Clerk was actioned to instruct Gavin Jones on this matter. The remainder of the works will be included in the Budget for F/Y 2019/20.
b. Grounds Maintenance Contract Renewal – The Chairman tabled a quote received from Gavin Jones Ltd for the continuation of the Grounds Maintenance Contract from 1st April 2019. The quote received is for a 3 year continuation Contract with a price increase of circa 3%. Council Resolved to accept the quote as the Gavin Jones price increase over the 3 year period is small and as such is deemed the best value from the last Tender process.
c. Budget Meeting for F/Y 2019/20 – Council Resolved to hold the Budget Meeting, to set the Precept requirement for F/Y 2019/20, on Tuesday 22nd January 2019 at 6.30 pm.
d. Preliminary Financial Risk Assessment – Council Resolved to approve the inclusions to the Financial Risk Assessment.
10. Reports by Councillors having Special Responsibilities including Representation on other bodies
a. Parks, Cemetery and Allotments – Cllr Morrison reported on the following:
1. The cemetery tap pipework has been repaired but due to its position it is subject to freezing during the winter months. For this reason the tap will be isolated during the winter months.
2. The Annual Allotment Meeting will take place on Monday 14th January 2019 at 6.30 pm.
b. Highways – Cllr Jenkins reported the following:
1. The SID has been fitted to Bulford Droveway.
2. A Project Business Case will be prepared for the next budget for replacing the majority of the litter bins in the Village. There are a total of 11 bins and this will be a 3 year programme with a total estimated cost of £5,600 including installation.
c. Parish Steward Liaison - Cllr Turner reported that the Parish Steward will visit on Monday 12th December and has been tasked to clear leaves and drains.
d. Town & County Planning – Nothing to report.
e. Rights of Way – The Parish Clerk was tasked to contact Wiltshire Council RoW for an update to the issues reported on the repair to the newly surfaced footpath behind the Rose and Crown Pub earlier in the year.
f. Village Maintenance Contract – Nothing to report.
g. Bulford Events Committee –  Nothing to report.
h. Area Boards (representation on “Other Body”) – Nothing to report.
i. Young People’s Recreational Facilities (The Caretaker to report through the Clerk) – Nothing to report.
J. Police Liaison – Nothing to report.
K. Supervision of Parish Accounts – Nothing to report.
11. DATE OF THE NEXT MEETING                                              Monday 14th January 2019

 

N. A. Grove                                                                          Date: 12th December 2018
Clerk to the Council

Approve by Council as a true record

 

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Chairman Bulford Parish Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Parish Clerk

 

 

ACTION

 

 

 

 

 

 

 

 

 

 

Cllr J Smale
Parish Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

Parish Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Parish Clerk

 

 

Cllr McMullan

 

 

 

 

 

Parish Clerk

 

 

 

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