DRAFT MINUTES OF THE BULFORD PARISH COUNCIL MEETING
MONDAY 13TH JANUARY 2020

Present: Cllrs: D Morrison (Chairman), G J Jenkins (Vice Chairman), M Ibbotson, J Clark, B Alsop, S Shayler
In attendance: Parish Clerk, Wiltshire Councillor J Smale, Lt Col N H Turner, WPC Juliet Cox, Wiltshire Police
Apologies for Absence: Cllr S Turner
Absence without Apology: None
Public: 5

COUNCIL IN INFORMAL SESSION

1. Five members of the public attended the meeting to express concerns about the Parish Council’s proposal to sell Ragged Robin Copse. The Chairman assured those present that the land at Ragged Robin Copse will not be offered for sale for development, he went on to say that the Parish Council has been approached by a Conservation Group with a view to use the copse as a conservation area. Prior to any instruction for sale, legal advice will be undertaken, and consultation will be taken with the Parish.
2. WPC Juliet Cox attended the meeting to report information on local crime and anti-social behaviour. The Parish Council raised concerns about safety issues on Salisbury Road, leading to the new roundabout at the foot of Telegraph Hill. Vehicles parked on the roadside make entry and exit to the roundabout dangerous. There are no double yellow lines to prevent parking and, in some cases, vehicles can be parked within 10 meters of the junction forcing vehicles approaching the roundabout to travel in the middle of a busy road.  WPC Cox agreed to escalate the Parish Council’s concerns.
3. Wiltshire Councillor John Smale reported the following: -

1. The next Amesbury Area Board will take place at Sharp Hall, 234 Weston Road, Larkhill, on 16th January 2020, starting at 7.00pm.

4. Lt Col Nick Turner attended the meeting and discussion took place on the new roundabout and outstanding safety issues which are ongoing.

ACTION

COUNCIL IN FORMAL SESSION

5. APPROVAL OF THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 9TH DECEMBER 2019
a. It was Resolved to approve the Minutes as a true record.
6. MATTERS ARISING FROM THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 9TH DECEMBER 2019 – None.
7. TO RECEIVE MEMBER’S DECLARATIONS OF INTEREST – None.
8. CO-OPTION OF A NEW COUNCILLOR - None.
9. CHAIRMAN’S REPORT - Cllr Morrison reported on the following: -
a. The temporary road closure of Telegraph Hill, Bulford between 19th February 2020 and 20th March 2020.
b. The Parish Clerk received flood warnings during December. Cllr Morrison made site visits to ensure, where possible, that sluice gates were open.
10. CLERK’S REPORT ON FINANCE AND CORRESPONDENCE 
a. The Clerk reported a bank reconciliation figure of £52,159.30 and confirmed that Council is operating within budget.
b. The Clerk reported that she has made routine or otherwise approved payments as published in the Appendix to the agenda for the meeting and as detailed below:
Gavin Jones Maintenance Ltd - £808.74
Parish Expenses - £221.98
Amesbury Printing Company Ltd - £156.00
SGS Heating & Electrical Ltd - £90.00
Caretaker Holiday Cover - £121.42
CNG - £154.32
Opus Energy - £53.70
c. CLERKS CORRESPONDENCE – None.
11. STANDING AGENDA ITEMS
a. Planning applications called in by a Member of Council - None.
b. Village Hall Procedures and Administration - The Clerk reported the following: -
1. The kitchen fire exit door has warped again albeit it has had a recent repair. In addition, the storage room door has also warped and is difficult to open and close. After discussion Council agreed to replace the three remaining wooden doors. This includes the two above plus the door to the changing room. The Parish Clerk was actioned to make the arrangements.
12. OTHER AGENDA ITEMS
a. Review of Parish Council Risk Matrix - After discussion Council agreed to defer this item to the Budget Meeting to be held on Tuesday, 21st January 2020.
b. Projects for F/Y 2020/21 - Council approved the following projects for consideration at the budget meeting to be held on Tuesday, 21st January 2020: -
1. Purchase of a second defibrillator.
2. Purchase of a second speed indicator device (SID).
13. REPORTS BY COUNCILLORS HAVING SPECIAL RESPONSIBILITIES INCLUDING REPRESENTATION ON OTHER BODIES
a. Parks, Cemetery and Allotments - Cllr Morrison reported that he will action a repair to the allotment gate at Churchill Avenue.
b. Highways - Cllr Jenkins reported the following: -

1. The SID is deployed on Bulford Road.
2. Installation of the new litter bins is ongoing.

c. Town & County Planning - Cllr Jenkins reported the following: -
1. Approval of the planning permission for a proposed cycle path may not go to the Planning Committee until March 2020.
2. The MCI reports have picked up the safety issues raised by the parish council regarding the new roundabout. This matter will be raised at the Area Board.
d. Parish Steward Liaison - Nothing to report.
e. Rights of Way - Cllr Alsop reported that the footpath which runs behind the Rose & Crown Pub was closed recently for Health & Safety reasons.
f. Village Maintenance Contract - Nothing to report.
g. Area Boards (representation on “Other Body”) - Nothing to report.
h. Young People’s Recreational Facilities (The Caretaker to report through the Clerk) - Nothing to report.
i. Police Liaison - Nothing to report.
j. Supervision of Parish Accounts - Nothing to report.
14. DATE OF THE NEXT MEETING                                      Monday 10th February 2020

N. A. Grove                                                                   Date: Friday 24th January 2020
Clerk to the Council

Approved by Council as a true record

……………………………………………………….                                  Date………………………
Chairman of Bulford Parish Council

Parish Clerk

Cllr Morrison