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Minutes 12th February

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DRAFT MINUTES OF THE BULFORD PARISH COUNCIL MEETING
MONDAY 12TH FEBRUARY 2018

Present:  Cllrs: D Morrison (Vice Chairman), G, Jenkins, Lisa-Jayne Johnson, M Ibbotson,
B Alsop, S Turner
In attendance: Parish Clerk, Cllr J Smale
Apologies for absence: Cllrs: B Chilvers, T McMullan
Absent without Apology: None


COUNCIL IN INFORMAL SESSION

  1. Mr Richie Farmon, a member of the public, attended the meeting.
  2. Cllr J Smale reported the following:
  1. Reports of military tracked vehicles using the incorrect routes through the village have been received.
  2. At the invitation of the Chairman Cllr Jenkins raised concerns about litter, from fast food outlets, polluting the highway just off the A303 towards Bulford Camp.
  3. At the invitation of the Chairman Cllr Johnson reported parking issues in the area adjacent to the approach road to the SIB Building in Bulford Village. Access to the site has become more restricted due to road lay out changes and the introduction of the Solstice Park footpath. After discussion, the Clerk was instructed to write to the Garrison Commander requesting use of the Chalk Pit area at the bottom of the approach road for additional residents parking.
  4.  Due to continued vandalism, the litter bins on the Solstice Park footpath have now been removed.
  5. The next Area Board takes place on 23rd February 2018 at Berwick St James.
  6.  The unsafe condition of parts of the surface of the footpath behind the Murco Garage was discussed. The Clerk was actioned to write to Wiltshire Council Highways requesting that the unsafe portion of the footpath be officially closed or the necessary repairs carried out.


COUNCIL IN INFORMAL SESSION

111. APPROVAL OF THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 8TH JANUARY
It was Resolved to approve the Minutes as a true record.
112. MATTERS ARISING FROM THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 8TH JANUARY 2018
a. The matter of the supply and fitting of new wooden doors at the village hall is now complete.
b. The matter of litter management along the Solstice path route. Due to continued vandalism the litter bins have been removed by Wiltshire Council. The Caretaker will continue to litter pick the area weekly.
c. The matter of omissions and incorrect information having been recorded on the Roll of Honour at St Leonards Church Bulford is ongoing.
113. TO RECEIVE MEMBER’S DECLARATIONS OF INTEREST - None
114. CO-OPTION OF A NEW COUNCILLOR – None
115. CHAIRMAN’S REPORT
a. The Great British Spring Clean campaign takes place between the 2nd and 4th March 2018. It is anticipated that the Parish Council will arrange a litter pick later in the year.
b. She had attended the recent Bulford Conservation Meeting.
c. An email received from the Wiltshire & Swindon Countryside Access Forum advising that volunteers have recently cleared the first 900 meters of byway Bulford 7 (the original Bulford Droveway).
d. She had attended a meeting on the consultation on the A303 improvements between Amesbury & Berwick Down and will attend future meetings.
116. CLERK’S REPORT ON FINANCE AND CORRESPONDENCE.
a. The Parish Clerk reported a bank reconciliation figure of £60,722.94. The Parish Clerk confirmed that Council is operating within budget.
b. The Parish Clerk reported that she had made routine or otherwise approved payments as published in the Appendix to the agenda for the meeting and as detailed below.
Salaries – £1,915.80
Mr A Stevens (Caretaker cover) £17.50
Parish Expenses Mrs N Grove - £104.12
Parish Expenses Mr P Foley – 4.00
Gavin Jones Group (grounds maintenance) - £2,032.39
Mr P Sheppard (supply and fit double doors) - £1,300.00
Contract Natural Gas - £264.01
c. The Clerk tabled the following correspondence received:
1. Notice of temporary closure of Bulford Road (Part), Bulford on March 19th 2018 and it is anticipated that the closure will be required until 15th April 2018.
2. Notice of the consultation on the A303 improvements between Amesbury & Berwick Down. The consultation runs from 8th February 2018 to 6th April 2018.
117. STANDING AGENDA ITEMS
a. Planning applications called in by a Member of Council – None
b. Village Hall procedures and administration – Nothing to report.
118. OTHER AGENDA ITEMS
a. SSEN Resilient Community Fund Purchase – Council reviewed prices received from three suppliers for the purchase of water pump flood kits. It was Resolved to purchase the water pumps from Hart Industry.
b. SSEN Resilient Community Fund Purchase – Council reviewed prices received from three suppliers for the purchase of flood barriers. It was Resolved to purchase the flood barriers from Fluvial.
c. Parish Council Website & General Data Protection Regulations – A Working Party (WP) was constituted by Council. The WP will review the use of the website and make recommendations for improvements. In addition, to make recommendations on compliance for the new General Data Protection Regulations. Members appointed are Cllrs: G Jenkins, B Alsop, S Turner and J Clark.
d. Bulford Cemetery & War Graves Signage – Council Resolved to make an application to the Commonwealth War Graves Commission for the erection of a sign indicating war graves at Bulford Cemetery. The sign will be attached on the pillar on the right hand side of the gate.
119.  REPORTS BY COUNCILLORS HAVING SPECIAL RESPONSIBILITIES INCLUDING REPRESENTATION ON OTHER BODIES
a. Parks, Cemetery and Allotments –  Nothing to report
b. Highways – Cllr Jenkins reported the following:
1. The SID will be deployed on Milston Road South.
2. The litter bins on Solstice path continue to be displaced regularly. The bins have now been removed.
c. Parish Steward – Nothing to report.
d. Town & County Planning – Cllr Jenkins reported on the following:
1. 18/01311/TCA – Fell Sycamore. 1 Water Street. No objection
2. 18/00946/FUL – Service Family Accommodation. Electrical Sub Station. East edge of site. No objection.
3. Service Family Accommodation – The A3028 up to Double Hedges will be closed on 19th February to enable the site access to be built. Bulford Road will have similar closure commencing 19th March 2018
e. Rights of Way – Nothing to report.
f. Village Maintenance Contract – Nothing to report.
g. Bulford Events Committee –  Nothing to report.
h. Area Boards (representation on “Other Body”) – Nothing to report.
i. Young People’s Recreational Facilities (The Caretaker to report through the Clerk) – The Clerk reported excessive mole activity at the Recreation Ground. The Clerk was actioned to instruct Gavin Jones to implement mole control.
j. Police Liaison – Cllr Morrison reported that the next Neighbourhood Tasking Group will take place at Bulford Village Hall at the end of March 2018.
k. Supervision of Parish Accounts – Nothing to report.
120. DATE OF THE NEXT MEETING – Monday 12th March 2018.

N. A. Grove                                                                          Date: 16th February 2018 
Clerk to the Council

Approval by Council as a true record

 

 

……………………………………………………….                                  Date………………………..
Chairman Bulford Parish Council

 

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