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DRAFT MINUTES OF THE BULFORD PARISH COUNCIL MEETING
MONDAY 14 DECEMBER 2020

Present: Cllrs: D Morrison (Chairman), G Jenkins (Vice Chairman), S Turner, B Alsop, S Shayler
In attendance: Parish Clerk, Lt Col N H Turner (Garrison Engagement Officer)
Apologies: Cllr M Ibbotson, Wiltshire Councillor John Smale

Note:
Bulford Parish Councillors and the Parish Clerk continue to work remotely from home.
The Parish Clerk can be contacted by telephone 07598 351537 or by email at any time. parishclerk@bulfordparishcouncil.org

COUNCIL IN INFORMAL SESSION

  1. Lt Col Nick Turner reported the following:
  1. Work on the development of The Heritage Trail at Tedworth has begun.
  2. The recent reports of military tracked vehicles on Salisbury Road have been dealt with.

 

COUNCIL IN FORMAL SESSION

2. APPROVAL OF THE BULFORD PARISH COUNCIL REPORT FOR NOVEMBER 2020

It was Resolved to approve the report as a true record.

3. MATTERS ARISING FROM THE BULFORD PARISH COUNCIL REPORT FOR NOVEMBER 2020

  1. Wiltshire Council Service Request 6100565 – report of tree roots causing damage to a property of Salisbury Road. This matter has been passed to Wiltshire Council Housing Management.
  2. Wiltshire Council Service Request 6100410 – report of dangerous trees on the highway at Swattons Close. The tree was inspected by Wiltshire Council Strategic Asset Maintenance & Facilities Management who advised that the trees are in good order and do not present any danger.

4. TO RECEIVE MEMBER’S DECLARATIONS OF INTEREST – None

5. CO-OPTION OF A NEW COUNCILLOR - None

6. CHAIRMAN’S REPORT - The Chairman reported the following:

a. The Chairman tabled the draft budget for F/Y 2021/22, previously prepared by the Responsible Finance Officer, for consideration and discussion by Council. The final budget will be presented to full council for approval at the budget meeting in January 2021.
b. Council reviewed and agreed the repair and maintenance recommendations from the recent Annual RoSPA Report for the Recreation Ground, Nine Mile River and BMX track.
c. The village hall replacement doors have been ordered and the works will take place as soon as possible.

7. CLERK’S REPORT ON FINANCE AND CORRESPONDENCE

The Clerk reported a bank reconciliation figure of £51,817.21 on 30 November 2020 and confirmed that Council is operating within budget.

The Clerk reported that she would make routine or otherwise approved payments as published in the Appendix to the Agenda for the meeting and as detailed below.

Gavin Jones Ltd – Monthly Grounds Maintenance - £808.74
Gavin jones Ltd for tree works - £223.20
PKF Littlejohn LLP for Annual Governance & Accountability - £360
Teeandee Productions for Hosting & Domain renewals - £69.82
RoSPA for Annual Inspection of Bulford Play Areas & BMX Track - £168.60
Parish Clerk Expenses - £21.47
Caretaker Expenses - £8.98
Opus Energy Electricity - In credit
CNG Gas - £124.84

8. STANDING AGENDA ITEMS
a.  Planning applications called in by a Member of Council - None
b. Village Hall Procedures and Administration - Cllr Jenkins reported that there is a requirement for further web management and updating. The Clerk was actioned to put funds into next years budget to cover the cost of the work.

9. OTHER AGENDA ITEMS 
a.  Village Hall Roof - The Village Hall roof has developed a small leak. The Clerk was actioned to arrange for the roof to be inspected.
b. Replacement Bench at Nine Mile River – The Chairman tabled quotes received for the removal and disposal of the existing broken bench and works for the fitting of a new bench. Council agreed to accept the quote received from Mr M Mcknight. The Clerk was actioned to make the arrangements.
Approval of the Budget for F/Y 2021/22 - Council agreed to hold the budget meeting on Thursday 14 January 2021 at 6.30 pm.

10. REPORTS BY COUNCILLORS HAVEING SPECIAL RESPONSIBILITES INCLUDING REPRESENTATION ON OTHER BODIES
a. Parks, cemeteries and allotments – Cllr Morrison reported on the following:
1.  The annual allotment meeting will not take place this year due to the restrictions in place. Alternative arrangements will be made for the administration of the allotments.
b. Highways – Cllr Jenkins sent in the following report:
1.  The SID is situated on the approach to Bulford from Durrington.
2. Parking near the double roundabout continues to be a problem. This matter will be progressed through the next CATG meeting.
3. Council awaits a response from the Leader of Wiltshire Council over the pedestrian surveys for junction 15 and 16.
4. Council is aware of the disruption with work being undertaken on the new combined foot/cycle path.
c. Town & Country Panning – Cllr Jenkins reported the following:
1. Reserved matters application following 19/04887/OUT to show details of the scale, layout, external appearance, landscaping and means of access to a detached dwelling at The Tennis Courts, Church Lane, Bulford, Salisbury, SP4 9DD – No objection.
d. Rights of Way - Nothing to report
e. Village Maintenance Contract - Nothing to report
f. Area Boards (representation on “other body”) - Nothing to report
g. Young people’s Recreational Facilities. (The Caretaker to report through the Clerk) - Nothing to report.
h. Police Liaison – Cllr Morrison agreed to report the issue of excessive speeding through the village at the next Neighbourhood Tasking Group (NTG).
i. Supervision of Parish Accounts - Nothing to report

11.     DATE OF THE BUDGET MEETING                                Monday 14 January 2020
THE DATE OF THE NEXT MEETING MAY CHANGE DUE TO COVID RESPONSE
N. A. Grove                                                                   Date: 21 December 2020
Clerk to the Council
Approved by Council as a true record

 

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Chairman of Bulford Parish Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Parish Clerk

 

 

Parish Clerk

Parish Clerk

 

 

 

 

 

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