DRAFT MINUTES OF THE BULFORD PARISH COUNCIL MEETING
MONDAY 9TH APRIL 2018

Present:  Cllrs: J Clark (Chairman) D Morrison (Vice Chairman), G J Jenkins, M Ibbotson, S Turner, T McMullan, R Farmon, B Alsop
In attendance: Parish Clerk, Cllr J Smale, Lt Col JB Balls, MBE (Garrison Commander)
Apologies for absence: Cllr Lisa-Jayne Johnson
Absent without Apology: None

COUNCIL IN INFORMAL SESSION

1. Lt Colonel JB Balls (Garrison Commander) attended the meeting to give an update on the Military Civilian Integration Partnership (MCIP) which will bring together military and public services for economic and social benefits for Wiltshire.
2. The Chairman reported damage to pavement edging by military tracked vehicles opposite the junction of the Droveway, where the vehicles turn left into the Canadian Estate and further damage to pavement edging on Salisbury Road. Lt Col Balls requested details of the damage and agreed to look into the matter
3. Mr Snook and Mr Hope (local residents) attended the meeting to discuss the implications of the proposed new roundabouts in Bulford. Cllr Jenkins confirmed that it is proposed to introduce one double roundabout at the bottom of Salisbury Road at the junction with High Street, and one single roundabout near Orchard End and the junction with High Street. Cllr Jenkins said that although Council are aware of the proposed road changes, the opportunity to formerly respond will be via the planning application process which has yet to commence. Mr Hope reported that the kissing gate on the Pewsey Trail has been removed giving access to motor and scrambling bikes. Cllr Turner undertook to look into the matter and report at the next meeting.

Cllr J Smale reported that there will be a few road closures over the coming weeks due to building works around Bulford.

 

COUNCIL IN INFORMAL SESSION

1. APPROVAL OF THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 12TH MARCH 2018
It was Resolved to approve the Minutes as a true record.
2. MATTERS ARISING FROM THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 12TH MARCH 2018
a. The matter of litter management along the Solstice path route. Wiltshire Council will reinstate the litter bins and improve the mountings. This matter is ongoing.
b. The matter of omissions and incorrect information having been recorded on the Roll of Honour at St Leonards Church Bulford is ongoing.
c. The Parish Clerk tabled a response from Wiltshire Council Rights of Way regarding the condition of the footpath behind the Murco Garage.  Wiltshire Council have confirmed that some funds have been secured for the repair to the surface of the worst section of the footpath and anticipate that this will be undertaken fairly soon.
d. The Parish Clerk confirmed that the fallen tree at the Nine Mile River has been removed.
e. The Parish Clerk confirmed that the village hall drains have been unblocked.
The Parish Clerk confirmed that the broken window pane to the main access door at the village hall has been replaced.
3. TO RECEIVE MEMBER’S DECLARATIONS OF INTEREST - None
4. CO-OPTION OF A NEW COUNCILLOR – Cllr Richard Farman of Crescent Road Bulford signed the Declaration of Acceptance of Office.
5. CHAIRMAN’S REPORT
a. The Chairman reported that the drains at the Village Hall have had to be unblocked again which is the second time in a few months and on both occasions the cause of the blockage was due to wet wipes having been flushed away. The Clerk was actioned to write to all regular hirers with instruction to put wet wipes in the bins provided and not flush them away.
b. The Chairman reported that she had attended the A303 Stonehenge Scheme Community Forum. She went on to say that when the A303 is upgraded, the exit onto the A303 East bound via the Marlborough/Amesbury Road will be permanently closed, as will the Byway. The exit East from Marlborough Road opposite Double Hedges x Roads will be upgraded and become the default exit east.
6. CLERK’S REPORT ON FINANCE AND CORRESPONDENCE.
a. The Parish Clerk reported a bank reconciliation figure of £47,055.77. The Parish Clerk confirmed that Council is operating within budget.
b. The Parish Clerk reported that she had made routine or otherwise approved payments as published in the Appendix to the agenda for the meeting and as detailed below.
Salaries – £1,885.79
Parish Expenses Mrs N Grove - £45.32
Parish Expenses Mr P Foley – 4.00
Gavin Jones Group - £807.71
JP Todd Glass & Glazing - £105.42
Wiltshire Council - £40.00
Water2Business - £209.48
Fluvial Innovations Ltd - £5,580.00
Mrs J Bailey - £150.00
Mr A Stevens - £35.00
c. Cllr Jenkins tabled information received regarding the new Data Protection Regime coming into force on the 25th May 2018. The Clerk was actioned to include the approval of the Draft Bulford Parish Council Data Protection Policy & Information Security Policy as an agenda item at the next meeting.
7. STANDING AGENDA ITEMS
a. Planning applications called in by a Member of Council – None
b. Village Hall procedures and administration – The Parish Clerk tabled a leave request on behalf of the Caretaker which was approved.
8. OTHER AGENDA ITEMS
a. Tree Survey report March 2018 –  Cllr McMullan gave an overview of tree maintenance  identified in the recent tree survey report. He reported that there are trees in need of immediate attention. Cllr McMullan agreed to pass these details to the Parish Clerk who was actioned to seek quotes for the immediate works. Cllr McMullan said that for the remainder of the works he would prepare a schedule for consideration at the next meeting.
b. Annual Parish Meeting – The Annual Parish Meeting will take place at the Village Hall on Tuesday 5th June 2018 at 6:00 pm.
c. Tennis Court Maintenance – The Parish Clerk tabled a quote of £200.00 plus VAT received from Neill Newport for the remarking of the tennis court. This was approved and the Clerk as actioned to make the arrangements.
d. Wellbeing Community Project – In the absence of a member from the project this item was abandoned.
e. Recreation Ground Improvement Project – The next phase of the playground improvement project will be the installation of a footpath that will run from the carpark to the children’s play area.  After discussion, it was Resolved to ring fence £6,000 from the VAT return for F/Y 2017/18. The £6,000 will be added to the current project budget of £9,000 to meet the criteria of financial match funding which is required for entry into a competition. If successful there is a prize of £15,000. If the Parish Council are fortunate enough to win the competition the additional funds will allow for more equipment and facilities for the play area.
9.  REPORTS BY COUNCILLORS HAVING SPECIAL RESPONSIBILITIES INCLUDING REPRESENTATION ON OTHER BODIES
a. Parks, Cemetery and Allotments – Cllr Morrison reported that the repair to the broken latch to the cemetery gate has been ordered. Cllr Morrison agreed to inspect the pipework to the cemetery tap with regards to insulation and protection of frost.
b. Highways – Cllr Jenkins reported the following:
1. The SID will be deployed at the top of Milston Road.
2. Council are still waiting for the bin re installation on the Solstice Park path. The works have been ordered. The Clerk was actioned to follow this up.
3. The A3028 up to Double Hedges is now open, the banks have been reprofilded and the access road built. Bulford Road is now closed for the same reason.
c. Parish Steward – Nothing to report.
d. Town & County Planning –  Cllr Jenkins reported on the following applications:
1. 18/02421/FULL – Replace wooden carport with oak construction garage. No objection.
2. 18/02741/FUL – Two storey side extension. No objection.
e. Rights of Way – Cllr Morrison reported that garden debris blocking the by way on the Nine Mile River has not been removed albeit a written request was sent out in January 2018. The Clerk was actioned to write again requesting removal of the debris.
f. Village Maintenance Contract – Nothing to report.
g. Bulford Events Committee –  Nothing to report.
h. Area Boards (representation on “Other Body”) – Nothing to report.
i. Young People’s Recreational Facilities (The Caretaker to report through the Clerk) – Cllr Morrison tabled a request received from a local football team for free use of the football pitch to hold a mini tournament at the Recreation Ground in July. The event will help raise funds for a local family suffering as a result of an accident. Council approved the request for the event on the understanding that the booking conditions are followed and the appropriate paperwork is provided.
j. Police Liaison – Nothing to report.
k. Supervision of Parish Accounts – Nothing to report.
10. DATE OF THE NEXT MEETING – Monday 14th May 2018.

N. A. Grove                                                                          Date: 14th April 2018 
Clerk to the Council

Approval by Council as a true record

……………………………………………………….                                  Date………………………..
Chairman Bulford Parish Council

 

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