BULFORD VILLAGE
ANNUAL PUBLIC MEETING

1. Welcome and introduction by the Chairman. The Chairman welcomed one member of the public to the meeting.

1. To approve the Minutes of the Annual Public Meeting held on Monday 20TH May 2019 - The Chairman announced that the Minutes of the Meeting had been duly signed.

1. Chairman’s report: -
2. Bulford village road improvements - In May 2019 works commenced on the installation of two roundabouts, one double roundabout at the bottom of Salisbury Road at the junction with High Street, and one single roundabout at Orchard End.
3. Replacement litter bins - The Parish Council have a rolling programme to replace the public litter bins as they fall below repair. Last year, under a scheme run by Wiltshire Council, the Parish received 4 new public litter bins which are now installed around the village. The Parish Council really appreciated the donation as this allows the funds allocated to the programme to be used for other important projects.
4. Litter during lockdown - Overall the amount of litter improved greatly during lockdown however, it is disappointing to see that since the ease of lockdown the litter seems to be increasing, especially from the local takeaway outlets.
5. Dog litter during lockdown - The Parish Council received a few calls about inconsiderate dog owners and an increase in dog litter, and dog owners leaving bagged dog litter strewn on the pavement. After discussion it was agreed to increase signs around the village asking all dog owners to pick up their mess and take it home, or place in one of the public litter bins provided.
6. Lockdown and Wiltshire Council - Wiltshire Council has reacted well to the challenges bought by COVID-19 and have provided local authorities with a pool of resources. However, with regards to Governance, the information could have been improved with the provision of council-led signage, for recreational and play areas to help with clear communication.
7. Surface repairs A3028 - Wiltshire Council expect the works to be completed by the end of F/Y 2020/202.
8. Street lighting upgrade - Works to replace the streetlights are now complete.
9. Ragged Robin Copse - The Parish Council has been approached by a Conservation Group with a view to use the copse as a conservation area. Council is looking into the possibility of the arrangement as this has the potential to improve the overall maintenance and aesthetics of the copse, and at the same time save on maintenance costs. Ragged Robin Copse will not be offered for sale; and prior to any arrangement, a consultation will take place with the residents of the parish along with legal advice.
10. Grounds Maintenance Contract - The Parish Council would like to thank Gavin Jones for honouring as much of the ground’s maintenance as possible during COVID-19, whilst operating with a skeleton team.
11. Pedestrian Crossing - Wiltshire Council intends to carry out a pedestrian survey at the area of the new double mini roundabout junction in response to the recent Road Safety Audit (RSA). This should be done in a suitable term-time period, with a small delay due to the COVID-19 situation and planning. The survey should also include the single roundabout at Orchard End. Bulford Parish Council will continue to request that the provision of a pedestrian crossing is addressed by Wiltshire Council.
12. Bulford Village Hall - The village hall will remain closed. The decision will be reviewed again in September 2020.
13. Questions and reports from members of the public - None

Mr D Morrison ..................................
Chairman Bulford Parish Council

Date..................................

DRAFT MINUTES OF THE BULFORD PARISH COUNCIL ANNUAL MEETING
MONDAY 8TH JUNE 2020

Present: D Morrison (Chairman), G J Jenkins (Vice Chairman), Cllrs: M Ibbotson, S Turner, S Shayler, B Alsop
In attendance: Parish Clerk, Lt Col Nick Turner
Apologies: Cllrs: J Clark
Absent without Apology: None

COUNCIL IN FORMAL SESSION

1. ELECTION OF THE CHAIRMAN – Cllr Morrison was nominated for the office of Chairman. Cllr Morrison accepted the nomination and was duly elected.
2. ELECTION OF THE VICE CHAIRMAN – Cllr Jenkins was nominated for the office of Vice Chairman. Cllr Jenkins accepted the nomination and was duly elected.
3. CO-OPTION OF A NEW COUNCILLOR – None.
4. APPOINTMENT OF ANY “OFFICERS WITHOUT REMUNERATION” – It was Resolved to appoint Cllr J G Jenkins as the Council Planning Officer without Remuneration, with powers delegated in accordance with Council Standing Orders.
5.TO CONFIRM THE NOMINATIONS OF COUNCILLORS WITH SPECIAL RESPONSIBILITIES AND THOSE REPRESENTING COUNCIL ON OTHER BODIES
Councillors were confirmed to “Special Responsibilities” and to represent Council “On Other Bodies” as shown below. In accordance with Standing Orders, Cllr Ibbotson surrendered his responsibility for Supervision of Parish Accounts (after one year) and Cllr S Shayler was appointed.

1. Parks, Cemeteries and Allotments - Cllr D Morrison
2. Highways - Cllr J G Jenkins
3. Town & Country Planning - Cllr J G Jenkins
4. Parish Steward Liaison - Cllr S Turner
5. Rights of Way - Cllrs: S Turner, B Alsop
6. Village Maintenance Contract - Cllr S Turner
7. Area Boards (representation on “Other Body”) - Cllrs: J G Jenkins, J Clark
8. Young People’s Recreational Facilities (Caretaker to report through the Clerk) - Parish Clerk
9. Police Liaison - Cllr D Morrison
10. Supervision of Parish Accounts – Cllr S Shayler

6. REVIEW OF PARISH COUNCIL DEEDS AND TRUSTS – Cllr G J Jenkins confirmed that he had reviewed the Parish Council Deeds and Trusts. The Deeds and Trusts were handed to the Parish Clerk for filing.
7. DATE OF THE NEXT MEETING – Monday 14th September 2020

N. A. Grove                                                                 Date 19th June 2020
Clerk to the Council

Approve by Council as a true record

……………………………………………………….                                  Date……………………….
Chairman Bulford Parish Council

DRAFT MINUTES OF THE BULFORD PARISH COUNCIL TRANSITIONAL MEETING
MONDAY 8TH JUNE 2020

Present:  Cllrs: D Morrison (Chairman), J G Jenkins (Vice Chairman) M Ibbotson, S Turner, B Alsop
In attendance: Parish Clerk, Lt Col N H Turner
Apologies Cllrs: J Clark
Members of the public: None

COUNCIL IN INFORMAL SESSION

1. Lt Col Nick Turner reported the following:-
2. Landmarc and DIO have undertaken to clear ash trees infected with ash dieback disease on Salisbury Plain.
3. The final stage of Army Basing is delayed by 12 months.

ACTION

COUNCIL IN FORMAL SESSION

2. APPROVAL OF THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 9TH MARCH 2020 – It was Resolved to approve the minutes as a true record.
3. APPROVAL OF MONTHLY REPORTS FOR APRIL AND MAY 2020 – Due to the restrictions of COVID-19 there was no formal meeting of Bulford Parish Council during the months of April and May 2020. The monthly invoices and payments were reviewed by the Parish Council and the Parish Clerk was authorised to pay the monthly invoices by BACs. The Parish Clerk produced monthly reports for the months of April and May 2020. It was Resolved to approve the monthly reports as a true record.
4. MATTERS ARISING FROM THE MINUTES OF THE BULFORD PARISH COUNCIL MEETING HELD ON MONDAY 9TH MARCH 2020 AND THE MONTHLY REPORTS FOR APRIL AND MAY 2020 –
a. A request submitted to Wiltshire Council to repair a blocked drain on High Street has not been actioned by Wiltshire Council. The Clerk was actioned to follow this up.
b. The Clerk was actioned to progress works to replace external doors at the village hall. The works are delayed because of COVID-19 and lockdown.
5. TO RECEIVE MEMBER’S DECLARATIONS OF INTEREST - None.
6. CO-OPTION OF A NEW COUNCILLOR – None.
7. CHAIRMAN’S REPORT - The Chairman reported the following: -
a.  The amount of discarded litter improved greatly during lockdown however, disappointingly, with the ease of lockdown the litter seems to be increasing, especially from takeaway outlets.
b. Works to replace the village streetlights are now complete.
8. CLERK’S REPORT ON FINANCE AND CORRESPONDENCE 
a. The Clerk reported a bank reconciliation figure of £49,048.00 and confirmed that Council is operating within budget.
b. The Clerk reported that she had made routine or otherwise approved payments as published in the Appendix to the agenda for the meeting and as detailed below;
Gavin Jones Grounds Maintenance - £808.47
Gavin Jones Tree Works - £1,037.40
Parish Clerk Expenses - £28.59
Caretaker Expenses - £10.00
Water2business - £34.56
Opus Energy - £3.95
HMRC - £780.37
9. STANDING AGENDA ITEMS
a. Planning applications called in by a Member of Council - None.
b. Village Hall procedures and administration - Nothing to report.
10. OTHER AGENDA ITEMS
a. Revision 4 Draft Bulford Parish Standing Orders - Council resolved to approve Revision 4 Draft Standing Orders.
b. Employee Salary Adjustment F/Y 2020/2021 – The matter recorded at minute 8, b, dealing with the following matter, will be treated as confidential and excluded from the minutes to be made available for public inspection: -
1. Employee Salary adjustment F/Y 2020/2021
c. Bulford Village Hall and Recreation Ground­ – Due to the restrictions of COVID-19 the village hall and recreation has remained closed. With the easing of lockdown, the recreation ground is now open for daily exercise. This should only be done where it is possible to maintain a 2-meter gap from those you do not live with. The children’s play equipment will remain closed for the time being. The village hall will remain closed until September 2020, when the decision will be reviewed.
d. Dog Fouling - The Parish Council received a few calls about inconsiderate dog owners and an increase in dog fouling. Council agreed to increase signage around the village, asking all dog owners to pick up their dog litter and take it home, or dispose of it in one of the public litter bins provided.
11. Reports by Councillors having Special Responsibilities including Representation on other bodies:
a. Parks, Cemetery and Allotments – Cllr Morrison reported 2 large Sycamore trees at Swattons Close showing large branches that appear to have snapped off. The Clerk was actioned to report the issue to Wiltshire Council for investigation.
b. Highways - Cllr Jenkins reported on the following:
1. A letter of response will be sent to the Leader of Wiltshire Council about the new roundabouts, stressing the need to expedite the weight limitation on Telegraph Hill approach, the two double yellow line requests, and to carry out the pedestrian crossing survey on both junctions. In addition, the plans for the new cycle path will be highlighted, as this will further complicate the crossing options.
2. The SID will be located at Churchill Avenue. The next location will be Milston Road.
3. The CATG is suspended for the time being. Projects affected are the weight restriction request for Telegraph Hill, ‘Slow Horses’ signs, street signs and double yellow lines at the double roundabout.
c. Town & County Planning - Cllr Jenkins reported on the following: -
1. Application: 19/08423/FUL- New/improved foot/cycleway route including creation of new or improved crossing points and associated works including, resurfacing, localised verge reinstatement and replacement kerbs. Comment: Bulford Parish Council considers the revised application as a considerable improvement which has addressed several safety and legal issues. Providing the relevant parties take note of our recommendations and feedback, accordingly, we now consider that from our point of view there is no need to call this application in.
d. Parish Steward Liaison – Nothing to report.
e. Village Maintenance Contract - Nothing to report.
f. Area Boards (representation on “Other Body”) - Nothing to report.
g. Young People’s Recreational Facilities (The Caretaker to report through the Clerk) - Nothing to report.
h. Police Liaison - Nothing to report.
i. Supervision of Parish Accounts - Cllr Ibbotson reported that the accounts have been inspected and that all is in order.
11. DATE OF THE NEXT MEETING – Monday 14th September 2020

N. A. Grove                                                                          Date 19th June 2020
Clerk to the Council

Approve by Council as a truce record

……………………………………………………….                                  Date……………………….
Chairman Bulford Parish Council

Parish Clerk

Parish Clerk